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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

The New York Journal of Student Affairs strives to provide substantive, respectful, honest, professional feedback in a timely fashion. Manuscript reviewers should follow these guidelines:

General Guidelines for All Manuscripts

1) The Journal is published annually in March.  However, the online format allows for continuous publishing within the editorial year and therefore publications will be published online as soon as they have undergone the full review process for acceptance.

2) Manuscripts are subject to a peer review process. Reviewers are typically higher education faculty and experienced practitioners from fields related to the content of submissions.

3) Manuscripts should be prepared according to the 6th edition of the Publication Manual of the American Psychological Association.

4) Double space all aspects of the manuscript, including references, tables, figures, and quotations.

5.) Use 12 pt. New Times Roman typeface.

6.) Use uniform one inch margins.

7.) Place the name, title, and institutional affiliation of each author on the title page.  Include the email address of the contact author.

8.) Include an abstract of 100 words. 

9.) Use running heads and number all pages beginning with the title page. 

10.) Do not use footnotes; include all sources and information within the text.

11.) Begin the reference list on a new page.

12.) Use appropriate inclusive language, following guidelines in the 6th edition.

13.) Use past tense for the literature review and methodology.  Use present tense for the findings and the discussion.  Use active voice as much as possible.  Academic writing is clear and concise, not complex and convoluted.

14.) Proofread and check spelling before submitting the manuscript.  Poor grammar and spelling are sufficient grounds for rejecting a manuscript.

15) Manuscripts must be submitted electronically utilizing the New York Journal of Student Affairs electronic submission process.

16) Only submit manuscripts that are not under consideration by other journals.

17) The editors of the New York Journal of Student Affairs reserve the right to reject any manuscript, to require modifications of a manuscript prior to publication, and to edit accepted manuscripts according to Journal and APA standards.

18) Upon acceptance of a manuscript, it becomes the property of the New York Journal of Student Affairs.

Additional Guidelines for Specific Types of Manuscripts

Features: Original Research, Case Studies, and Literature Reviews

Any references to the author(s) and/or institution(s) must be removed from the body of the manuscripts to ensure masked review of original research studies and case studies.  Research studies and case studies should utilize pseudonyms for the institutions and people involved. These manuscripts will be reviewed by three editorial board members.  In case of a split decision on publication, the editor has final decision-making authority.

Manuscripts should be 3500-4000 words in length (including the reference list and any tables and additional materials).

Both qualitative and quantitative methods are accepted.

In addition to the general guidelines for publication, for original research utilizing quantitative or qualitative methods, the decision to publish will be based upon the 1) soundness of the methodology, 2) the connection of the study to the appropriate literature, 3) the soundness and relevance of the conclusions.

Literature reviews will be judged on their completeness and the connections drawn by the author(s) to the literature’s relevance for practice.

Putting it into Practice – Manuscripts that describe new programs, practices, or initiatives, are supported through literature, provide evaluative information, and provide considerations for campus adaptability and implementation.

Manuscripts should be 3000-3500 words in length.

Because of the nature of this type of manuscript, the name of the institution and specifics of the program may be included in the text.  The editor will ensure that the manuscript is reviewed by board members who are not from the same institution or do not have a conflict of interest. Reviewers will also have the ability to recuse themselves if a conflict is perceived.

Best practice manuscripts should include 1) clear description of the of the specifics of the program and its audience, i.e., length, issue/problem the program was addressing, target population, etc., 2) clear demonstration of why the program is innovative, 3) connection to relevant literature, 4) presentation of how the program was assessed and what was learned, 5) relevance of the program to other institutions.

Thoughtful Essays and Historical Overviews

One of the purposes of the journal is to stimulate thought and discussion on issues relevant to higher education and the practice of student affairs.  For this reason, it accepts thoughtful essays on topics of importance.  Essays may be submitted or may be solicited by the editor of the journal.

Essays may reflect on specific research or theories; they may offer thoughtful opinions on topics of current interest and/or importance; they may respond to historical concerns, on-going debates, or previously published essays or articles in this or other scholarly journals; and they may offer thoughtful reflection on the state of higher education or the profession.

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